Three Online Tools to Be More Productive at Work

July 24, 2013

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It’s more important than ever to be in-the-know about the latest digital tools, trends and networks to better serve our clients. Audiences are fractured and segmented, and there are multiple ways to tell a story using digital channels.

It’s also prudent to stay up-to-date on technology to be more productive at work. There are LOTS of apps, browser extensions and websites that can help you work smarter and more efficiently; following are three to know.

#1 LastPass is a lifesaver. It’s an online password manager and form filler. I’ve been using it as a Chrome browser extension for about six months and honestly couldn’t imagine life without it. I use LastPass for my logins for social networks, analytics tools, media databases, online news sites, intranets and event sites, to name a few. Off the clock I use it to save my banking and email information, travel sites, e-commerce platforms, iTunes and lots more.

A quick search shows I have more than 80 usernames and passwords saved in my LastPass vault. Seriously, how was I able to keep track of all those before? Here’s how it works. As soon as I visit a URL I have saved, LastPass fills in my login information for me, as in the example below.

Online-Tools-Be-More-Productive-At-Work-1 Perks:

  • It’s secure. You remember one master password, then LastPass encrypts everything you share with it.
  • You can share passwords among team members. If you have a company login for a site, you can share the password electronically without revealing exactly what it is.
  • Random passwords can be generated and saved on new sites so you don’t have to make one up.

Cost: Free with $1 a month Premium option. This gives me access on my iPhone so I’m connected to all my passwords everywhere I go.

Get LastPass browser extension for Chrome here.

#2 Evernote’s tagline is “Remember everything,” and that’s precisely what it does. I use it primarily for saving notable links I want to revisit later. Instead of just bookmarking them, I “clip” them using the Evernote Chrome extension, then categorize them with tags. The best part of Evernote is that your saved content is always completely searchable within your account.

Online-Tools-Be-More-Productive-At-Work-2

Evernote also allows you to save all kinds of info beyond links, from documents to photos to audio. Everything can be tagged and commented on for easy search later.

Cost: I’m using the free version. The Premium option, which offers access to notes offline and collaboration with a team, costs $45 a year.

Get Evernote here.

#3 Awesome Screenshot does exactly what it says. It easily grabs a whole screen or a selection, then allows you to edit the screenshot, annotate it (add circles or other callouts) and easily save.

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Screenshots are useful for so many things, from client presentations and memos with examples to grabbing a search result or headline you’re not sure will always be a live link. I’ve used various screenshot tools before and have found that Awesome Screenshot works the best.

Cost: Free Get Awesome Screenshot here.

Stay tuned next week for Part II of our productivity series where MP&F/d explores three more tools to help streamline media relations efforts.

What digital tools are your favorites?

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5 Responses to “Three Online Tools to Be More Productive at Work”


  1. Evernote has been a game changer for me. I use a Mac at work, PC at home, and Android on my phone. It syncs beautifully on all three. I use it for everything from work down to my grocery list!


  2. Awesome! Thanks for the note, Leah. I use it on my PC at work, mac at home and iPad and iPhone. The sync factor is great.


  3. Oh my goodness! Incredible article dude! Thanks,
    However I am encountering problems with your RSS. I don’t understand the reason why I can’t
    join it. Is there anyone else having identical RSS issues?

    Anybody who knows the solution can you kindly respond?
    Thanks!!


  4. […] Part II of our productivity series (check out Part I on Three Online Tools To Be More Productive at Work), we dive into digital tools to help you get to know people in your network better. Whether […]


  5. […] Part II of our productivity series (check out Part I on Three Online Tools To Be More Productive at Work), we dive into digital tools to help you get to know people in your network better. Whether […]


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